Group Leaders must assign roommates for all travelers on their tour and submit those assignments to their Tour Consultants no later than 90 days prior to departure. (Use the Room Assignments Form linked below, which you can either print or fill out digitally.)
If any student travelers have upgraded to Twin rooms of two people, or if any adult travelers have upgraded to Single rooms, roommate assignments are due a little earlier, at 110 days before departure. (See below for the Upgraded Room Assignments Form). Group Leaders can check if any travelers have upgraded their rooms by logging in to their accounts, choosing their tour, and selecting the Room Types list on their Group tab.
Please contact your Tour Consultant with any questions.